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You Send 100+ Units to FBA Monthly
At this volume, inbound shortfalls and lost inventory become statistically inevitable. Without daily auditing you are leaving recoverable money unclaimed every single month.
Amazon FBA Reconciliation & Reimbursement Recovery Service
Daily auditing of every Amazon transaction. Every valid claim filed individually, with manufacturing-cost documentation, before the 60-day window expires.
⚠️ New in 2025: Amazon’s 60-day claim window is live. Claims older than 60 days are permanently rejected — no exceptions. Daily auditing is the only protection. Start your free audit →
The Problem
FBA Discrepancies Are Constant. The Window to Claim Them Is Not.
Amazon’s warehouses check in billions of units a year. Errors happen across every stage — receiving, storage, returns, disposal. Most are correctable. But since January 2025, you have exactly 60 days to identify and file each one.
Since March 2025, every claim also requires manufacturing cost documentation. Without it, Amazon uses its own cost estimate — frequently 30–50% below your actual production cost.
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Claims Expire Permanently
After 60 days, every unclaimed discrepancy is gone. Amazon will not accept late filings under any circumstances.
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Documentation Is Now Required
Manufacturing cost evidence must be accurate and current. Generic or missing documentation leads to underpayment or outright denial.
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Automation Tools Are Increasingly Rejected
Bulk-submission bots cannot prepare the tailored documentation Amazon now requires. Their claim approval rates have dropped sharply since 2023.
Typical Monthly Recovery by Category
Lost / Missing Inventory$200–$1,000
Damaged Inventory$100–$500
Return Discrepancies$200–$800
Fee Overcharges$300–$900
Inbound Shortfalls$100–$500
Disposal / Removal Errors$50–$300
ⓘ Actual amounts depend on account size, category, and volume. Free audit reveals your specific recoverable total.
What We Recover
Every Type of FBA Discrepancy — Covered
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Lost Inventory
Units checked into an FBA centre but not reflected in inventory. Amazon is responsible for all units received.
One of the largest claim categories🛑
Damaged in Warehouse
Items damaged by Amazon employees or equipment during storage or fulfillment — not reimbursed automatically.
Requires documentation of unit value⏎️
Return Discrepancies
Customer returns not checked back into sellable inventory or not reimbursed. Common and frequently overlooked.
High frequency, lower per-unit value⚙️
Fee Overcharges
Wrong weight/dimensions applied to your products, incorrect category assignment, duplicate fulfillment fee charges.
Ongoing — Amazon measurements drift🚛
Inbound Shipment Shortfalls
Units tracked to an FBA centre but not checked in correctly during receiving. Must be filed within 60 days of check-in.
Common for high-volume shippers🗑️
Removal & Disposal Errors
Removal orders not returned to correct address, disposal quantities not matching instructions, damaged during return transit.
Often missed in standard auditsOur Process
How We File Every Claim Correctly
Manual, expert, compliant — every single time.
01
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Daily Audit
Every transaction in your account is reviewed daily — shipments, returns, fees, removals, disposals. No discrepancy expires without being identified.
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Documentation Preparation
For each valid claim, we prepare tailored manufacturing-cost documentation and supporting evidence — meeting Amazon’s current 2025 policy requirements exactly.
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Individual Manual Filing
Claims are filed one by one through Amazon’s official channels. No bulk automation. Each claim is formatted, documented, and submitted individually.
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Approval & Appeals
Approved claims are credited directly to your Seller Central account. Denied claims are reviewed and re-filed with strengthened evidence. Monthly reports keep you fully informed.
2025–2026 Policy
Amazon’s New Rules & How We Handle Them
⚠️ The New Requirements
Amazon’s 2025 changes created two new compliance demands for every reimbursement claim:
- 60-day window (Jan 2025): Claims must be filed within 60 days of the discrepancy. No exceptions, no appeals after the window closes.
- Manufacturing cost (Mar 2025): Reimbursements based on your production cost, not selling price. Amazon’s internal estimates are used if you don’t provide accurate documentation.
- Stricter documentation: Generic templates rejected more frequently. Each claim needs case-specific evidence.
✓ How SeahorseDesk Complies
Our process was built for these requirements from day one — not adapted from an older model:
- Daily auditing ensures no claim reaches day 59 without being filed.
- Per-claim cost documentation — we prepare accurate, current COGS evidence for every individual claim.
- Manual individual filing — every claim submitted through official channels with tailored supporting documentation.
- Active denial appeals — denied claims are reviewed and re-filed. Most are not permanent.
Real Results Since 2023
What Sellers Recover With SeahorseDesk
SeahorseDesk has been auditing Amazon FBA accounts since 2023. Here is what consistent daily auditing delivers for sellers across US, UK and India.
60
Days maximum claim window Amazon enforces
Daily auditing catches every claim in time
$130+
Minimum monthly recovery for active FBA accounts
Based on client results since 2023
5
Discrepancy types covered in every audit
Lost, damaged, returns, fees, shipments
48h
Free audit turnaround — no obligation
Results within 48-72 hours
Who This Service Is For
FBA Reconciliation Is Essential If You Match Any of These
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You Have Never Run a Full Reconciliation Audit
Most sellers who have never audited their account find 6–18 months of accumulated discrepancies. A one–time deep audit often uncovers far more than the ongoing monthly recovery.
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You Are Affected by the 2025 Policy Change
If you are filing claims without accurate manufacturing cost documentation since March 2025, you are receiving 20–50% less than Amazon owes you. We correct this immediately.
Common Questions
Amazon FBA Reconciliation — Frequently Asked Questions
How long does it take to start recovering reimbursements?
Most clients see their first recovered claims within 7 to 14 days of granting read–only Seller Central access. The free audit itself is completed within 48 hours and shows exactly how much is recoverable in your account before you commit to anything.
What access does SeahorseDesk need to my Seller Central account?
Read–only access only. You invite SeahorseDesk as a limited user in Seller Central with view–only permissions. We cannot make purchases, change your listings, move funds, or take any action on your account — we can only read transaction data and file reimbursement claims on your behalf through official Amazon channels.
Does SeahorseDesk handle manufacturing cost documentation?
Yes. Since March 2025 Amazon reimburses at manufacturing cost rather than selling price. We prepare accurate, current cost of goods evidence for every claim. Without this documentation, Amazon uses its own lower internal estimate — typically 30–50% below actual cost — and you lose the difference permanently.
What if Amazon denies a claim SeahorseDesk filed?
All denied claims are reviewed individually. Where the denial is contestable — which is the majority of cases — we re–file with strengthened evidence and a formal appeal. Denial is not the end of the process for us, it is the start of the appeal process.
How much does FBA reconciliation cost?
100% performance-based. We charge a commission only on amounts we actually recover for you. If we recover nothing, you pay nothing. The initial audit is completely free with no obligation to continue. You only pay when you get paid.
Start Recovering What Amazon Owes You
Free audit. No credit card. Results within 48 hours. We don’t charge anything unless we recover money for you.